TABLE OF CONTENTS

Overview


UBO Rules let your organisation define exactly how ultimate beneficial owners (UBOs) are identified across all cases. Instead of analysts calculating holdings manually or applying judgement inconsistently, your configured thresholds and unwrap logic are applied automatically and uniformly. This reduces interpretation differences, supports governance, and helps ensure your UBO determination aligns with your AML Programme.


Note: UBO calculations use the number of shares an entity holds, not percentages. If the correct number of shares isn't available, that shareholding is excluded from the UBO calculation. This can happen if the registry didn't provide share information, the entity was retrieved from a case using percentages, or it was created manually by a user.


Before you start

  • You must be an Admin or have KYB Configuration permissions.
  • Review your AML Programme to ensure your thresholds reflect your organisation's policies.


Steps


Step 1. Open UBO Rules

Go to Settings, then KYB Configuration, and select UBO Rules. Select Create New Rule.


Step 2. Name and set the rule scope

Give the rule a clear name and choose where it should apply. For example:

  • High Risk Jurisdiction Rule
  • Standard 25% Ownership Rule
  • Voting Control Rule


Step 3. Configure thresholds and criteria

Set the ownership or voting threshold that determines who should be considered a UBO. You can:

  • Choose whether the threshold applies as equal to a value or over a value (inclusive, so "over 10%" catches anyone at 10% or above).
  • Set conditions for when the rule applies, for example only when a case is flagged as High risk.
  • Create different rules for different scenarios, such as lower thresholds for high-risk jurisdictions.


Step 4. Save the rule

Your rule applies to new cases from this point onwards.


Worked example

Say you want high-risk jurisdictions to use a lower ownership threshold than your standard rule:

  1. Create a new rule and name it something like "High risk jurisdiction rule."
  2. Set the condition so the rule only applies when case risk is High.
  3. Set the threshold to over 10%, based on either ownership or voting control.
  4. Save the rule.


Once saved, any individual holding 10% or more of a high-risk case, whether through ownership or voting control, is automatically tagged as a UBO.



A walkthrough of creating a UBO Rule that applies a lower ownership threshold to high-risk cases.


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